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Produced letters, memorandums and minutes of meetings from notes. An Executive Secretary performs many administrative support, organizational and customer service tasks to ensure the professionals they assist have all of the resources they need. Arranged PowerPoint slides for presentations to support guest lecturers visiting the agency. Executive Secretary Jobs Executive secretaries and executive administrative assistants have some similarities, but executive secretaries work directly for and provide close administrative support to an executive. Executive secretaries should include on their cv both normal secretarial skills such as reading, typing, phone communication, email communication and researching but also great presentation skills as they will normally accompany executives to meetings and professional events. Directly reported to the Chairman & CEO, President and the Executive Leadership Team. They manage schedules, answer phones, write meeting notes, arrange travel, write emails, order supplies, process expense reports and execute many other duties in support of a senior-level employee. Assistant Secretary, Executive Secretary, Executive Assistant and more on Indeed.com Executive Secretary Jobs - January 2021 | Indeed.com South Africa Skip to Job Postings , Search Close Assisted with customer service; chaired customer service committee. I offer a 15 year track record demonstrating multiple skills and the ability to follow through with projects from inception to completion. Edited and prepared documents and letters for distribution. Expert in maintaining correspondence and helping senior manager in other office areas. Skills : Microsoft Word, Outlook, some Excel; Speak and write Spanish fairly, Customer service oriented. [OBJECTIVE] Executive Secretary [SUMMARY] 12+ years experience in providing secretarial and administrative support. 43-6011.00 - Executive Secretaries and Executive Administrative Assistants Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Summary : Qualified secretary with 5 years in fast-paced customer service and business environments. Prepared agendas and scheduled meetings for executives. Performed follow-up on each individual case until resolution achieved. Skills : Microsoft Office, adding machine, typing, filing,. Coordinated scheduling, screened communications, and permitted/denied access. Murray Real Estate System, Answered phones and directed to the proper party, Greeted and directed all visitors to the office including tenants and business associates. Engaging at building working relationships based on helpfulness, reliability and trust. Maintained confidential personnel files and submitted changes/updates for employee information records to Human Resources. Proactive, independent, good judgment, and very organized. Headline : Dedicated and energized Dental Front Office Receptionist/Financial Coordinator with 8-plus- year hands-on experience in managing front desk operations, dental records, treatment plans, appointment scheduling and follow-up. Excellent interpersonal and communication skills. The duties mentioned in the Executive Secretary Resume include – maintaining executive’s agenda, assisting in planning appointments, attending meetings, receiving and screening phone calls, handling and prioritizing correspondence, making travel arrangements, handling confidential documents, preparing invoices, monitoring office supplies, maintaining electronic and paper records and conducting research. Coordinated travel needs and expense reporting. Maintain excellent written and oral communication skills, problem resolution abilities, and a high level of confidentiality. How to Format an Executive Assistant Resume Summary Statement Writing a resume summary statement requires formatting similar to the objective statement of yesterday. Executive secretary positions are very rarely entry-level positions, because an executive secretary interacts with top executives and their counterparts. I'm a fast learner and well organized. Proficiency with computer systems, including experience with office management systems, ERPs, and Microsoft Office suite. Summary : Top-notch, dedicated and honorable assistant with over 12 years of comprehensive and specialized training in a fast-paced, multi-task environment with the ability to prioritize accordingly. Prepared meeting agendas, and gave prospect donor profile presentations at board meetings. Training Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. 45-60 hours per week.Provided administrative support to President/CEO and executive officers for a manufacturer of pumps and sprayers.Planned logistics for executive travel and scheduling, meetings, conferences and special events. Proven record of … Performed diverse administrative support for SVP. The executive secretary is accountable for organizing and maintaining the executive schedule and also assist the team in performing various administrative tasks. Summary Dedicated secretary equipped with profound knowledge of office management procedures, serving as a manager’s first point of contact with both internal and external parties. Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the administrator or executive and staff. Summary : Experienced, resourceful, and dependable in all aspects. Scheduled video conferences and meetings. Provided administrative support to the Senior Vice President of the Completion & ProductionDivision, as well as the Division Finance and Division Human Resource Directors. Monitored daily census of inpatient and outpatient units, Resolved and monitored physician billing issues and their impact on revenue, Monitored the implementation and updates of policies and procedures. Perform a variety of key relations functions, addressing inquiries of current and potential faculty members, Played key role in design of department's website, collaborating with Web developers to identify and define essential components of site functionality. Compiled stock options and bonus report for senior management. A successful administrative assistant can work in any … Executive secretaries complete administrative tasks on a daily basis and are expected to be professional and competent in their lines of work. Used personal computer to type purchase requests, travel vouchers, and general supply requisitions and maintaining the budget, monthly and quarterly and reconciliation forms for American Express. Executive Secretaries are administrative assistants who also complete more complex functions such as database management or interacting with stakeholders. It should be concise, or around four to six lines long, and in paragraph form. Initiated and forwarded work requests. Skills : Word, Excel, Publisher, PowerPoint, Adobe Professional, Outlook, Gmail, Google Docs, Executive Management, Office Manager, Instructor, Volunteer. You need money, but you Their duties and responsibilities include: Answering phones and directing the calls to the correct people. Performed comprehensive administrative services to all other Directors and Group Leaders. Maintained current and active credentials for all licensed, registered and certified employees and prepare for audits. A self-motivated, capable and future-oriented executive secretary with expansive experience in handling various administrative activities. Arranged travel for the Directors and management through website or company travel sites. Detail oriented and resourceful in completing projects, able to multi-task effectively. Supported President in maintaining schedule, proofreading documentation, and executing special projects. Find out what is the best resume for you in our Ultimate Resume Format Guide. Maintained and updated prospects on Act database. Served on a committee to edit policies and procedures. Generated various financial statements for monthly meeting. Planned, organized, and the managed the administrative task and provided direct support to the Director of Joint Military Intelligence Training College (JMITC), as well as other faculty members. Highly organized, energetic and dedicated executive secretary strongly motivated to be of service putting much positive stance into every piece of work. Prepared extensive international travel arrangements including passport and visa, Preparation of expense reports including entering into SAP, maintaining receipts, as well, Responsible for time entry (regular, vacation, sick) into SAP for product service line. I frequently see job titles like “Executive Secretary at ABC Company.” In fact, using your current job title with nothing more will do very little to help you get found on LinkedIn. Strong working knowledge of office procedures and protocols. Gather information on a particular geotechnical field and prepare statement of qualifications. Effective in managing resources, priorities, and effort to get the job done consistently within stated time constraints. Reporting to President Job Responsibilities: Streamlined office operations for marked productivity gains, creating standardized documents, highly accessible filing system, and detailed Outlook database storing client/vendor information. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels, Commended for proficiency in multi-tasking when managing administrative work and ensuring top level patient care and support. Audited and certified payroll for over 40 employees. A college degree in Business Administration is commonplace among executive secretaries. Prepared general correspondences, memorandums, reports, schedules, meeting minutes, and other materials from rough draft, copy, marginal notes or verbal instruction. To be a successful executive secretary, the following traits are expected – proficiency in MS Office and back-office software; in-depth knowledge of accounting procedures and office management, familiarity with research methods and outstanding negotiation skills. Provided back-up for other administrative assistants. Prepared and reviewed all incoming correspondence for director's signature. A job search can hammer your self-worth. As an Executive Secretary I provided ongoing support to the VP/COO and Directors.Major responsibilities included: Provide a high level of support to Senior Vice President as well as Vice President, Effectively managed daily emails, calendar and nursing staff concerns for Vice President of Nursing Department, Provided office support to President/Vice President/Maintenance Staff. Driven to provide first-rate administrative support for fast-paced operations. Job Duties and Tasks for: "Executive Secretary and Administrative Assistant" 1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.2) Open, sort, and distribute incoming correspondence, including faxes and email. How to write a resume profile summary. Looking for cover letter ideas? Supported VP and teamed up with directors to create and review department budgets. Legal Executive Secretary Resume. Most executive secretaries assist CEOs, vice presidents or other executive-level positions. Maintained the company performance report, Sales Reports & MIS reports. Acted as liaison between staff and VP/COO, Coordinated VP/COO calendar, meetings, events and maintained travel for VP, Directors and Staff, Complied and organized information and minutes for Quality Council and Leadership Meetings, Created presentations, databases and conducted research as requested, Assisted with coordination of company events and trainings, Facilitated building management to include updates, repairs and changes made to facility, Maintained strong attention to detail and confidentiality, Meticulous and extensive calendar management; scheduling of detailed, multi-party meetings as well as executive level Town Halls with Conference Calls and Live Meetings with over 300 attendees, Organized details of agendas, meetings, itineraries, travel arrangements and expense reports, Keep on-going Action Log for projects from staff meetings and team leader meetings, Along with planning and coordinating staff meetings and other team meetings/events (includes ensuring audio visual requirements are in place), Helped in development of reports and presentations of executive levels, Confidential and sensitive information is handled very carefully, Maintained and updated attendance records of 130 departmental personnel, Proactively distributed notices and rallied nursing staff to attend in-services, conferences and community events, Continually liaised with Accounting Department and nurse managers to facilitate budget updates and reports, Systematically maintained log of performance evaluations and assist with other Human Resource processes, Scheduled meetings, webinars for executive staff including troubleshooting any IT concerns, Continually updated policy and procedure manuals including unit specific manuals, Ensured department upkeep, ordered general and capital supplies, Maintained accounts receivable/accounts payable journals and prepared bank deposits, Hands on experience in heavy data entry and correspondence, Addressed and resolved tenant issues regarding both billing and apartment maintenance, Maintained monthly rollover of B.J. Uses independent judgment, minimal direction while having a solid, highly developed sense of responsibility and excellent interpersonal skills. Proficient user of MS Office. They conduct research, manage schedules, and provide efficient and effective administrative support. Posted open positions both internally and externally, and contacted outside staffing agencies to recruit for open positions. Supported Executive Director with day-to-day responsibilities to ensure successful communication to city officials and the public, Managed a contact database of 628 students, including emailing them about upcoming professional and community service events. Coordinated all special breakfast and luncheons for guests visiting the company. Follow up on letters for potential jobs, including resumes, prior job reports or any documentation requested. Negotiated favorable terms and pricing agreements with hotels and other providers for off- site business meetings. 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